The continuous, methodical process of collecting data and information throughout a project so that corrective action can be taken.
A systematic and objective process that periodically assesses a project against certain standards of acceptability.
Monitoring is the routine collection of information to track progress, while evaluation is used to determine the relevance and fulfillment of objectives, developmental efficiency, effectiveness, impact and sustainability.
Monitoring and Evaluation (M&E) is a process that helps improve performance and achieve results. Its goal is to improve current and future management of outputs, outcomes and impact.
Monitoring will show whether the intended results are being achieved as planned and it indicates whether the initiatives are making positive contribution towards development.
Evaluation provides feedback that can be used to improve programming, policy, and strategy and identifies unintended results and consequences of development initiatives.
These are: M&E Framework, M&E Guidelines, M&E Plans, Performance indicators, and Public Expenditure Tracking Survey.
NIMES is the National Integrated Monitoring and Evaluation Systems.
It was established to track all Government Programmes, Progress of implementation of ERS and subsequently the Kenya Vision 2030 through its MTPs and to integrate all M&E systems in the Public Sector at the National level.
CIMES is the County Integrated Monitoring and Evaluation Systems. Is a replica of NIMES at the County level. In addition, monitoring and evaluation of policies, programmes and projects in the County level to provide feedback to policy makers for decision making.
An indicator is a tool that helps one to know whether the work is making a difference. Indicators are signs of progress – they are used to determine whether the programme/intervention or progress is being made or is on its way to achieving its objectives and goals.
Indicators are realistic and measurable criteria of project progress. They should be defined before the project starts, and allow us to monitor or evaluate whether a project does what it said it would do. Indicators usually describe observable changes or events which relate to the project intervention.
The types of indicators are qualitative and quantitative
Impact, Outcome and Output indicators
- 30% people aged 15-24 who report more than one sex partner in the past 12 months.
- % people who have more than one sex partner in the past 12 months.
- % people aged 15-24 who report more than one sex partner in the past 12 months.
A desired measure on an indicator at the end of the project or at a specific time in the project.
- Resources available.
- Performance by the department in the previous year.
- The measure on the baseline.
Steps are: the Initial assessment, Planning, Implementation,Monitoring and, Evaluation.
At the time when you plan the project.
The Stakeholder analysis, SWOT (strengths, weaknesses, opportunities and threats) analysis and Problem tree analysis.
An evaluation can use quantitative or qualitative data, and often includes both. Both methods provide important information for evaluation, and both can improve community engagement. These methods are rarely used alone; combined, they generally provide the best overview of the project.
- Formative Evaluations. Formative evaluations are evaluations that occur during the process.
- Summative Evaluations. The summative evaluation occurs at the end of the program.
- Process Evaluation. Process evaluations focuses on how a program was implemented and how it operates.
- Impact Evaluation.
- Outcome Evaluations.
You want a credible and objective evaluation.
- Evaluation is a management tool that fosters institutional learning.
- Evaluation is an appraisal process, involving the assessment of observations.
- Evaluation assesses compliance of programmes with predetermined regulations.
- Is performed before the implementation of an intervention.
- Is conducted in the intermediate stage of the policy, strategy, or programme.
- Is carried out at the end, or close to the end of an intervention.
It includes; the objectives, assumptions, indicators and a summary of activities.
a. Quality assurance occurs at different points throughout the implementation of an evaluation.
b. Quality assurance spans the entire evaluation process right from its design to the finalisation of the evaluation report.
c. Quality assurance examines the inequalities and/or discriminatory structures to determine who benefits from the development policies and programmes.
- EA focuses on project design, information availability and institutional context in terms of practicality and utility.
- Establishes what is to be evaluated, what information is needed, what it will be used for and by whom.
- This involves robust problem identification which informs the design of the evaluation and defining the purpose of the evaluation.
The collection of measures on indicators prior to the implementation of a project.
The Stakeholder analysis, SWOT (strengths, weaknesses, opportunities and threats) analysis.
The M&E framework measures program performance and the others measure staff performance and only the M&E framework has inputs and process, outputs, outcomes and impact.
Will programme benefits last once external funding has stopped?
Is the project achieving the desired changes and or other positive, negative, intended or unintended changes for the beneficiaries?
No, MED is Monitoring and Evaluation Directorate in the State Department for Planning at The National Treasury and Planning.
Kindly no, but there are some Universities in the Country in collaboration with M&E Directorate that offer trainings in M&E which you may contact such as:
- African Nazarene University
- Strathmore University
- Mount KenyaUniversity
- Universityof Nairobi
- Maseno University
- Daystar University
- Masinde Muliro University
- Jomo Kenyatta University of Agriculture and Technology
- Karatina University
- Kenya School of Government
Results-Based Management is a tool for monitoring and managing the implementation of strategy favoured particularly by organizations and agencies that are part of or are linked to.